Apple (Mac) Mail Series

How to setup a mail account using POP

This tutorial assumes you have already set up an e-mail account in your control panel.

Click File.

Click Add Account.

Type your name here as you want it to appear on outgoing mail.

Enter your full e-mail address.

Enter the password associated with this e-mail address.

Click Continue.

Since we are setting up a mailbox using POP, leave that option selected.

Type a description for this incoming mail server.

Enter the Incoming Mail Server as provided by your host.

Note that this can be anything from mail.example.com to just the domain name as shown here.

Type your username.

Click Continue.

In order to send mail from this address, we need to set up the Outgoing Mail Server.

Enter a description in this box.

Type the Outgoing Mail Server here.

If required by your host, check Use Authentication.

Click Continue.

Review the information and click Create.

Here is the mailbox we just set up. All the messages on the server show up here.

How to create and manage outgoing mail servers

An outgoing mail server is what the program uses to send e-mail messages. If you don’t have at least one server set up, you won’t be able to send any messages.

Go to Mail.

Click Preferences.

If you don’t see this screen, make sure the Accounts tab is selected.

You can select a different Outgoing Mail Server for each mail account.

Click this last option to edit your SMTP servers.

The top pane shows a list of all the outgoing servers that have been set up, while the bottom displays information about the selected server.

Click Advanced.

This tab allows you to set custom ports, use SSL and choose the authentication type (if any).

To delete the selected server, click this minus icon.

Note that deleting a server from the list is permanent and can’t be undone.

Now let’s see how to add the server we just deleted.

Click the plus icon.

Type a short description for the new server.

Now enter the server name.

Go to Advanced.

Choose the authentication method if you would like to use it.

Enter the username and password in these boxes.

Click OK.

Now that our outgoing server has been added, we can set this mail account to use it.

Select the new server from this list.

That’s it! You now know how to create and manage outgoing mail servers.

How to subscribe to RSS feeds

Before you can add an RSS feed to Apple Mail, you first need to find the feed in your browser. We’ll use Safari for this example.

If the website has any RSS feeds available, this icon will show up in the address bar. Click it.

Select the feed you wish to add.

Now click this plus icon.

Select where to add this bookmark.

Click Add.

Now return to Apple Mail and you will see your feed has been added.

To manage general feed options, go to Mail.

And click Preferences.

Click RSS.

Change your default RSS reader here.

Set how often to check for updates.

Choose when to remove articles.

Close the window.

Right click any feed to manage options specific to that feed.

Use this menu to rename, delete or archive the feed and more.

This concludes the demonstration. Now you know how to subscribe to RSS feeds in Apple Mail.

How to read and send e-mail messages in Apple Mail

Once you have added an e-mail account and set up an outgoing server, you can begin to send and receive messages.

Unread messages have this blue dot next to them.

Click any message to view it.

The contents display in the pane below, and the message has been marked as read.

Click Reply to send a response to this message.

Or click New Message to begin writing an e-mail.

Type the recipient’s e-mail address here.

Enter a Subject for this message.

Choose the From address if you have more than one.

Type your message.

Let’s see some text formatting options.

Highlight some text.

Click Fonts.

Select a new font family and size from the choices here.

Choose the underline options.

Select a new font color by clicking this box.

Now use the wheel to pick a new color.

Close the window.

Click this icon to attach a file.

Browse for the file and click Choose File.

When ready, click Send.

We can view our sent message in the Outbox.

That’s it! Now you know how to read and create messages in Apple Mail.

How to open Apple Mail

Apple Mail is an e-mail program that is included with Apple’s Mac OS X operating system.

One of the ways to open Mail is to hover over the dock until you find the Mail icon.

Click the Mail icon to launch the program.

If you can’t find Mail in the dock, click the magnifying glass icon at the top right corner of your desktop.

Click on Mail when it appears.

Begin typing the word Mail in the box.

The last way to open Apple Mail is to open a new Finder Window.

To do this, click File.

And then New Finder Window.

Click Applications here.

Finally, double click the Mail icon.

Apple Mail will open and you are now ready to begin using the program.