How to setup an email account using IMAP in Apple (Mac) Mail

How to setup a mail account using IMAP

This tutorial assumes you have already set up an e-mail account in your control panel.

Go to File.

Click Add Account.

Type your name as you want it to appear.

Enter your full e-mail address.

Type the password associated with this account.

Click Continue.

Select IMAP for the Account Type.

Type a description.

Enter the Incoming Mail Server as provided by your host.

Note that this can be anything from mail.example.com to just the domain name as shown here.

Type your username.

Click Continue.

In order to send mail from this address, we need to set up the Outgoing Mail Server.

Enter a description in this box.

Type the Outgoing Mail Server here.

If required by your host, check Use Authentication.

Click Continue.

Review the information and click Create.

Here is the mailbox we just set up. All the messages on the server show up here.

How to search for messages in SquirrelMail

How to search for messages in SquirrelMail

This tutorial assumes you’ve already logged in to SquirrelMail webmail

Now let’s learn how to search for messages

Click the Search link here

This is the Search page, where we can search in specific folders

Enter a search term here

Choose where in the message to search for the term here

Then click Search

We can view an email by clicking on the subject of the message

That’s it! The search results are shown on this results screen

This is the end of the tutorial. You now know how to search for messages in SquirrelMail

How to edit your personal information in SquirrelMail

How to edit your personal information in SquirrelMail

This tutorial assumes you’ve already logged in to SquirrelMail webmail

Click the Options link

Now let’s learn how to edit our personal information

Click the Personal Information link

This is the Personal Information page where we can edit all our personal details

Enter your Full Name here

Enter your E-Mail Address here

Enter your Signature here. This is optional

If you want the Signature to show on emails you write, click here

If you want the Signature to be separated from the message, click here

Click Submit when finished

This is the end of the tutorial. You now know how to edit your personal information in SquirrelMail

How to open an email message in SquirrelMail

How to open an email message in SquirrelMail

This tutorial assumes you’ve already logged in to SquirrelMail webmail

Simply click on the Subject of an email to open it

Now let’s learn how to open an email message

Let’s return to the Inbox

That’s it! Here is the email we chose to open and view

Select the message here

The subject of the message we read is no longer bold, this signifies it is a read message

If you want to keep the message bold, you can mark it as unread… let’s do that now

Then click the Unread button here

Notice how now the message we read is once again shown as unread

This is the end of the tutorial. You now know how to open an email message in SquirrelMail

How to modify the index order in SquirrelMail

How to modify the index order in SquirrelMail

This tutorial assumes you’ve already logged in to SquirrelMail webmail

Click the Options link

Now let’s learn how to modify the index order

Click the Index Order link

This is the Index Order page. These are the settings for which the columns on the message index are displayed

Let’s modify the columns for demonstration purposes. Items listed at the top of the list will be displayed the furthest to the left, while items at the bottom will be displayed on the far right

Click Add when finished

Let’s return to the Inbox

That’s it! You can see here that the columns are ordered as per our preferences with the Date column now on the far left

This is the end of the tutorial. You now know how to modify the index order in SquirrelMail

How to highlight messages in SquirrelMail

How to highlight messages in SquirrelMail

This tutorial assumes you’ve already logged in to SquirrelMail webmail

Click the Options link

Now let’s learn how to highlight messages

Then click Message Highlighting

This is the highlighting page where we can have certain messages highlighted in our Inbox for easier viewing

Let’s go ahead and adjust our settings now. Click New to create a new highlight preference

Enter an Identifying Name here

Select a color here

Enter the name which you wish to have email addresses highlighted for

Then click Submit

Click Done

That’s it! We have now set the settings for highlighted messages. You can edit existing settings by clicking here…

… or add a new one by clicking here

Click INBOX

Notice how messages from Nichole are now highlighted due to our new settings

This is the end of the tutorial. You now know how to highlight messages in SquirrelMail

How to create folders in SquirrelMail

How to create folders in SquirrelMail

This tutorial assumes you’ve already logged in to SquirrelMail webmail

Click the Folders link

Now let’s learn how to create folders

This is the Folders page, where we can manage all folders within webmail

Let’s create a new folder. Enter a new folder name here

Then click Create

Click refresh folder list

Click INBOX

That’s it! You can see the new folder listed here

Now let’s demonstrate how to move a message to the new folder… select it here

Select the folder we want to message moved to

Then click Move

Click the newfolder link

The message has been moved to the new folder and can no longer be seen here in the INBOX

The message we moved can be seen here in our new folder. You can move this message again if you wish

This is the end of the tutorial. You now know how to create folders in SquirrelMail for the purpose of managing your messages

How to modify folder preferences in SquirrelMail

How to modify folder preferences in SquirrelMail

This tutorial assumes you’ve already logged in to SquirrelMail webmail

Click the Options link

Let’s learn how to modify our folder preferences

Click the Folder Preferences link

Click here to select a new location for the Folder list

This is the Folder Preferences page. We can set various settings for our folders here

We will leave the rest of the options set to default choices, scroll down

Click Submit

Click the Refresh Page link

That’s it! The folders list is now on the right side

Let’s go ahead and switch the list back to the left side

Click the Refresh Page link

The folder list is now back on the left side

This is the end of the tutorial. You now know how to modify your folder preferences in SquirrelMail

How to modify display preferences in SquirrelMail

How to modify display preferences in SquirrelMail

This tutorial assumes you’ve already logged in to SquirrelMail webmail

Click the Options link

Let’s learn how to modify our display preferences

Then click Display Preferences

Click here to show the Theme dropdown menu

You can select a new theme here

There are more display options we can modify, let’s scroll down and take a look at the options available

When finished, click Submit

Click the Refresh Page link here to view the new theme we selected

That’s it! As you can see the theme has changed. Let’s change it back to the original theme now

Click the Refresh Page link

Our theme has been changed back to the default setting. You can return to this page at any time to change your display settings

This is the end of the tutorial. You now know how to edit your display preferences

How to manage contacts in SquirrelMail

How to manage contacts in SquirrelMail

This tutorial assumes you’ve already logged in to SquirrelMail webmail

Click the Addresses link

Now let’s learn how to manage contacts in the address book

Enter a Nickname for the contact here

This is the address book page. Currently there are no contacts in our address book. Let’s add one now

Enter the E-Mail Address here

Enter the First Name here

Enter the Last Name here

Enter any additional info about the contact you may have here

Click Add address

Select the check box and then click Delete selected

That’s it! The new contact we added can be seen here

Let’s delete the contact we just added

This is the end of the tutorial. You now know how to manage your contacts in SquirrelMail

How to write an email message in SquirrelMail

How to write an email message in SquirrelMail

This tutorial assumes you’ve already logged in to SquirrelMail webmail

Click the Compose link

Now let’s learn how to write an email message

Enter the email address we are sending this message to here

This is the page where we can compose emails. Let’s fill out the form here and send an email

If you would like to send a copy of this email to another person, enter their email address here

If you want to copy people but don’t want others to see that you’ve copied them, enter their address in the Bcc field

Enter the Subject of the email message here

Enter the body of the message here

When ready, click the Send button here

Click the Sent link here

That’s it! The message has been sent. Let’s check the Sent Folder to see the message

There it is! The email message we just sent

This is the end of the tutorial. You now know how to write an email message and send it from SquirrelMail

How to configure forwarding and POP/IMAP access for your gmail account

How to configure forwarding and POP/IMAP access for your Gmail account

With Gmail, you get quite a bit of access to your mail. This tutorial should help you understand how to put that access to good use.

Gmail gives you the option of activating POP and IMAP access on your account. This allows you to check and send mail using an email client like Mozilla Thunderbird or Microsoft Outlook.

You can also have Gmail forward all your mail to a specific email address.

To do any of this, you’ll need to go to Settings.

Then click Forwarding and POP/IMAP.

If you’ve watched the tutorial on Filters, you should know that you can set up a filter to forward some of your mail to another email address.

The Forwarding feature here is similar, but this will forward all of your mail.

Click this button to enable forwarding.

Then, select the phrase email address and replace it with your email address.

You’ll also need to decide what you want Gmail to do with your mail after it’s been forwarded it to you.

We’ll set ours to archive.

Forwarding has been configured. Now to set up POP/IMAP access.

Mail accounts with POP and IMAP access are not usually given away for free, but fortunately Gmail does this. These two protocols are how you’d typically access an email account given to you by your web hosting provider.

POP access to your mail should be enabled by default.

If this isn’t the case, you have two options, described here. We’ll choose the first.

As before, we’ll tell Gmail to archive mail after it’s been accessed with POP.

Scroll down.

To finish setting up POP access, you’ll need to configure your email client. Instructions can be found via this link.

IMAP access is generally preferred over POP, as long as your mail client supports it and is supported by Gmail.

IMAP is disabled by default. Click here to enable it, if you want, but we’ll leave ours disabled.

When finished here, click Save Changes.

This is the end of the tutorial. You now know how to configure forwarding and POP/IMAP access for your Gmail account.

How to change your gmail theme

How to change your Gmail theme

Themes allow you to control the overall look of Gmail without changing its functionality. Gmail provides a number of default themes, and you can even create your own.

To change your theme, go to Settings.

Open the Themes tab.

The default theme is Bold Blue. As of November 2009, there are 33 other themes for you to choose from.

You can also pick a Random theme or Choose your own colors.

Let’s choose an existing theme. Scroll up.

We’ll pick the Steel theme.

After a moment, your theme will have been changed. Success!

This completes the tutorial. You now know how to change your theme in Gmail.

How to create and manage tasks in gmail

How to create and manage tasks in Gmail

Like many other mail services, Gmail allows you to create a Tasks list. With this feature, you can maintain a sort of To Do list, to remind you of upcoming events and due dates.

In this tutorial, you will see how to create and manage your tasks and task lists in Gmail.

To open the tasks system, click Tasks.

As soon as you open the Tasks window, Gmail will automatically create a new task for you and let you type its name.

Click below the task name or press Enter and you’ll instantly be able to type in another task.

To mark a task as complete, click its checkbox.

Click the arrow to enter further details about this task.

Select a Due date for this task.

Enter a Note about this task here

Scroll down.

If you have more than one task list, select it here and the task will be moved.

When finished, click Back to list.

The date and note you just entered show up here, below the task’s name.

The Actions menu below may be useful to you, at times.

These five functions will only work when you have a task selected.

Click this icon to manage your task lists.

Click here to create a New list.

Enter a name for the list.

Then click OK.

To return to the default list, open the lists menu again.

And select it here.

You can also create a task based on an e-mail conversation.

Minimize the tasks window.

Select a conversation from the list.

Then open up the More actions submenu.

Click Add to Tasks.

Your conversation has now been added to the task list.

You can click the Related email link to view that conversation.

Click the arrow to edit this task.

Everything here should look the same as before, with one exception.

Clicking the X next to Related email will dissociate this task from the email.

This is the end of the tutorial. You now know how to create and manage tasks in Gmail.

How to invite a friend to gmail

How to invite a friend to Gmail

Back when Gmail was first launched, accounts were given out on an invitation-only basis. This is no longer the case, but you can still invite your friends to Gmail.

Scroll down.

The box we need is entitled Invite a friend.

In this text field, type the email address of someone you’d like to invite to Gmail.

When you start to type, you may see matches appear from your Contacts list. Choose from them, if you want, or continue typing.

Now, you can either click Send Invite or Preview Invite.

We’ll preview ours first.

Here, you can add additional email addresses to send invitations to. You can also add a customized note to the invitation, or leave it as the default.

When ready, click Send Invites.

That’s it! Our invite was sent successfully.

This is the end of the tutorial. You now know how to invite friends to Gmail.

How to import mail and contacts from another email account into gmail

How to import mail and contacts from another email account into Gmail

Before you begin manually copying any of your contacts and mail from other email accounts, you should know that Gmail can automatically import mail and contacts from many popular free email providers.

This tutorial will you show you how to use that feature, simply titled Import mail and contacts.

It can be found under Settings.

Go to the Accounts and Import tab.

Then, click Import mail and contacts.

First, tell Gmail the email account you would like to import mail and contacts from.

Click Continue.

Then, enter the account’s password.

Continue.

Next, you need to specify the import options, or just leave it all as the defaults.

By default, Gmail will import all contacts and mail from the account, as well as all new mail the account receives for the next 30 days. All imported mail will be labelled with the account’s email address.

Let’s change the label to simply Yahoo.

When finished here, click Start import.

It could take several hours or even up to 2 days for the import to complete. You will be notified when the import has finished.

Click OK to close this window.

The import we started now shows up under the Import mail and contacts section. You can check on its status here.

To stop an import, click its stop link.

When the import is complete, you’ll receive a notice at the top of Gmail. Its status will also be updated in the same place as before.

Once the initial import has completed, you can still stop the import to prevent any additional mail from being forwarded. All the data the initial import retrieved will remain intact.

Let’s go to the Inbox and verify that our messages have shown up.

Here are two messages, both labelled as Yahoo.

If we view the Yahoo label, they’ll show up there, as well.

Now, we’ll check that our Contacts have shown up.

Here they are. You should note that any contacts that are already in Gmail when the import occurs will not have duplicate entries created.

To dismiss the Import complete message, click Hide.

This completes the tutorial. You now know how to import mail and contacts from another email account into Gmail.

How to create email filters in gmail

How to create email filters in Gmail

This tutorial will show you how to create email filters in Gmail. Filters tell Gmail what to do if it encounters mail that meets specific conditions.

To create a filter, click the Create a filter link next to the search bar.

The criteria below are very similar to what you’d see when performing an advanced search.

We’ll use the From field to filter all messages from a specific person. You can use a name or an email address.

To test this filter using your existing mail, click the Test Search button.

Below, the only conversation from this person has shown up.

Now that we’ve tested the filter, click Next Step.

Choose one or more of these actions to tell Gmail what to do when it encounters a message that matches the filter. Note that the actions will be performed in the order they are listed.

Let’s have Gmail automatically Star the message as important.

We’ll also have it apply a label to the message.

Click this checkbox to ensure that emails matching the filter are never sent to Spam.

You might also want to apply the filter to the existing conversations, listed below. Use this checkbox to toggle that feature.

When finished, click Create Filter.

The filter has been created, and you’ve been taken to the Filters tab under Settings.

Use these links to edit or delete a filter.

Return to the Inbox.

To see the final way to create a filter, we’ll open a conversation.

Click the down arrow next to a specific message.

Click Filter messages like this.

This familiar box will appear, pre-populated with the From address of the message. Proceed to create the filter, just as before.

This is the end of the tutorial. You now know how to create and manage filters in Gmail.

How to compose an email message using gmail

How to compose an email message using Gmail

In this tutorial, you will see how to compose an email message in Gmail.

This tutorial assumes you have already logged in to Gmail.

To start writing a new message, click Compose Mail.

Clicking this icon will allow you to compose your message in a new window.

First, use the To field to specify who should receive your message.

Notice — Gmail will suggest possible recipients from your Contacts as you type. If you see the correct person, simply click on his name…

…and he will automatically be added to the list. If you wish to add additional recipients, separate them with a comma.

If you prefer, you can choose from your Contacts list instead of using the autofind functionality. Click the To link and your Contacts will show up in a new window.

Select a contacts category.

Use these links to select All of the contacts listed below or None of them.

You can also search through your contacts using this box.

Or, simply choose one contact at a time.

We don’t need to send this email to the same person twice, so let’s remove the duplicate entry. Simply click on a box…

…and the entry disappears from the list.

Click Done to close this window.

You can also add Carbon Copy and Blind Carbon Copy recipients in a similar fashion. Click the Add Cc and Add Bcc links to use this functionality.

Carbon Copy is meant for listing additional recipients who should not be a primary recipient of this email. The only difference between that and a Blind Carbon Copy is that everyone who gets the email will know who is in the Cc list, while the Bcc list will not be visible to anyone.

Now, let’s give our message a Subject.

If you’d like to Attach a file, click this link to do so.

Now let’s write the body of the message. Scroll down.

Notice that a message has appeared down here informing you that your email in progress has been autosaved to Drafts. Gmail will automatically save a draft of your email every few minutes.

All drafts can be accessed by clicking this link in the menu.

Type your message in this field, as shown.

Since you’ve edited your email, the Saved button has changed to Save Now. Clicking this button will allow you to manually save a draft.

You can also do so by pressing CTRL+S whenever your cursor is in a text field.

Use the menu bar above to apply formatting to your text, or to insert an emoticon or hyperlink.

If you ever question the purpose of a button in the menu bar, you can hover your mouse over the button to see its title.

You may also want to use Gmail’s spellcheck feature. If you’ll be writing in a language other than your default chosen language, just click the arrow to choose the correct language.

Then, click Check Spelling.

Words that have been spelled incorrectly, if any, will be highlighted in yellow.

If you no longer wish to send this message, click Discard.

Otherwise, press the Send button.

If all went well, your message has now been sent.

Click View message to see it.

You can also find this message under Sent Mail, along with any other messages you’ve sent using Gmail.

This completes the tutorial. You now know how to compose and send a message using Gmail.

How to configure your settings in gmail

How to configure your settings in Gmail

In this tutorial, you will learn a little bit about Gmail’s Settings area. If you’ve watched any of the previous demos, you’ve probably seen this area already.

It can be found via the Settings link at the top of every page.

First up is the General tab. This tab contains various settings that control the way Gmail operates.

You can change your Gmail display language using this drop-down menu.

For more language settings, click the Show all language options link.

Here, you can enable Transliteration and support for right-to-left editing.

Next on this tab is the Maximum page size option. The default setting is to show 50 conversations per page.

Let’s change that to 100.

Keyboard shortcuts can help you save time, but they may not work with certain kinds of keyboards.

If you prefer to always connect to Gmail securely, set the Browser connection option to Always use https.

If you want to enter a Signature to append to every message, first click this radio button.

Then type your signature here.

Setting a Vacation responder may be useful if you’re not going to be able to sign in to Gmail for a while. Gmail will send an automated reply to all incoming messages using the Subject and Message you specify here.

When finished here, click Save Changes.

Your Gmail session may need to be restarted, depending on the settings you changed.

Return to the Settings page.

This time, go to Accounts and Import.

We’ve covered much of this page in previous tutorials. Import mail and contacts was covered several tutorials ago, while Send mail as was described in the tutorial directly before the one you’re watching now.

Check mail using POP3 allows you to configure Gmail to check your other mail accounts for mail on a regular basis. New mail will appear automatically in Gmail.

Here, you can also Add additional storage to Gmail. This does cost money, however.

We showed how to change your Google Account settings in the previous tutorial, as well.

The Labels and Filters tabs were covered in previous tutorials, while Forwarding and POP/IMAP, Chat, and Themes will be covered later.

Let’s go to the Web Clips tab.

The Web Clips feature shows Google Sponsored Links, Gmail tips, and custom content at the top of most pages.

It’s enabled by default. Click this checkbox to disable Web Clips.

Now, on to Labs.

Gmail Labs contains experimental features that aren’t quite ready for everyone to use. Features listed here may change, break, or disappear at any time. You can try anything you want here, but remember that it’s at your own risk.

Take note of this link. If you try a Labs feature and have trouble accessing your Inbox, this will disable all Labs features.

This is the end of the tutorial. You now have a good idea what many of the Gmail Settings do, and how to customize them.

How to edit your personal information in gmail

How to edit your personal information in Gmail

In this tutorial, you will find out how to edit your personal information in Gmail.

Start by going to the Settings page.

Then, open the Accounts and Import tab.

The first thing you can do here is change your Send mail as setting.

Click edit info to do so.

This window will pop up. The default option here is to use your name as specified in your Google account settings.

If you would prefer, use this box to specify something else for your name.

If you want to send mail with a different reply-to address, click this link…

…and enter the address in the text field that appears.

When finished here, click Save Changes.

Your name will update automatically both here and in the Chat display.

You can also configure Gmail to send mail from another address, rather than just sending a different reply-to address. Use this button to do that.

Scroll down.

Most of your personal information is stored under your Google Account settings. Click here to go there.

At right, you can change your account password and password recovery options.

As far as personal information goes, you have two choices. You can either create a detailed public profile, or just edit your personal information.

We won’t create a public profile right now. Click edit your personal info.

To start, we’ll change the First name listed here.

Then, let’s specify a Zip code.

Scroll down.

If you want, you can specify an alternate email address to use for your account.

When finished, click Save.

Click the Back link to return to your Settings page.

That’s it! You now know how to edit your personal information in Gmail.