Archive for year: 2018
How to create folders in Outlook 2016
This video assumes you already have an existing email account, and it’s configured in Outlook.
Now let’s learn how to create folders for organizing our messages.
Click the Folders tab.
Then click New Folder.
Enter the name of the folder.
Choose what type of content the folder will contain.
Highlight the location in which you want the new folder to be located, then click OK.
That’s all there is to it! The new folder has been created and can be seen here.
You can drag messages from your inbox to a folder…
… or even setup email rules so that messages will automatically be sent to specific folders as they arrive.
This is the end of the tutorial. You now know how to create folders in Outlook.
Configuring your email signature in Outlook 2016
This video assumes you already have an existing email account, and it’s configured in Outlook.
Now let’s learn how to setup an email signature.
Click the File tab.
Then click Options.
In the Outlook Options left menu, click Mail.
Then click the Signatures button.
It is from here that you can setup your email signatures.
You can have more than one signature if you like, if for example you have multiple email accounts and want a different signature for each one.
Let’s go ahead and create a new signature. Click New.
Enter a name for the signature, then click OK.
Then go ahead and create your signature. You can use formatting, and include hyperlinks and images if you like.
From here you can choose which signature appears automatically in your email replies or when composing new messages.
When finished, click OK.
Click OK again.
That’s it! Now when we go to compose a new email…
… our new signature is automatically in place in the new message window.
This is the end of the tutorial. You now know how to configure email signatures in Outlook.
Setting up email rules in Outlook 2016
This video assumes you already have an existing email account, and it’s configured in Outlook.
Now let’s learn how to setup email rules in Outlook.
With the Home tab selected, click Rules.
Then click Create Rule.
From here you can setup rules to automatically deliver incoming messages to specific folders, or play a specific sound
when messages arrive from certain people or if the subject contains certain text.
This opening Create Rule window contains some common rules you may want to setup… but if nothing here matches what you want to do, click the Advanced Options button.
First in step 1, select a condition from the choices given. In this case, we want to setup a rule when email arrives from a specific address.
Then in step 2, click to edit the rule description.
Locate the email address you want to set the rule up for, if it’s not already in your address book, simply enter it at the bottom.
Then click OK.
Click Next.
Choose what you want to do with these messages. In this case, we’re going to move it automatically to a specific folder.
Then click to edit the rule description…
… and select the folder where you want these messages moved.
Click Next.
If there are to be any exceptions to this rule, we can enter them here.
Click Next.
Specify a name for the rule.
Check here if you want to run the rule on messages you’ve already received…
… and make sure the rule is turned on.
When ready, click Finish.
That’s it! The rule has been setup, and will be applied as messages arrive in our inbox.
This is the end of the tutorial. You now know how to set up email rules in Outlook.