Outlook 2016 Email Series (10)

Setting up favorite folders in Outlook 2016

This video assumes you already have an existing email account, and it’s configured in Outlook.

Now let’s learn how to use the Favorite Folders section of Outlook.

At the top of the left menu you’ll notice a section for Favorite Folders.

If you manage several email accounts with each containing several folders, this list of accounts and folders on the left may get quite long.

There may only be a few folders that you use most of the time, and it would be helpful if they were easily accessible.

To do this, simply add your favorite folders to this Favorite Folders section.

Let’s go ahead and add one now. Locate a folder that you denote a favorite, and right click it.

Then click Show in Favorites.

That’s it! Our folder is now also listed in the Favorites section.

Please note that the folders listed here are mirrored copies of the folders, so anything you do with them in the Favorites section (like add or remove messages), will also happen in the folder’s main location.

You can have as many folders in your favorites section as you like.

This is the end of the tutorial. You now know how to set up favorite folders in Outlook.

How to change your email password in Outlook 2016

This video assumes you already have an existing email account, and it’s configured in Outlook.

Now let’s learn how to change our email password.

Click the File tab.

Then click Account Settings, and Account Settings again.

Highlight the email account for which you want to change the password, then click Change.

To change your password, simply enter your new password, then click Next.

Please note that changing your password here does not change your email password where your email is hosted.

The password you enter here must match what your password is set to where it is hosted.

You would only have to change your password here if your email password is ever changed or needs updating on the email server where your email is hosted.

Click Close… then click Finished.

That’s it! Your email password has been changed in Outlook, so as long as it matches the password at the email server where it’s hosted, Outlook will be able to connect to it.

This is the end of the tutorial. You now know how to change your email password in Outlook.

Setting up email rules in Outlook 2016

This video assumes you already have an existing email account, and it’s configured in Outlook.

Now let’s learn how to setup email rules in Outlook.

With the Home tab selected, click Rules.

Then click Create Rule.

From here you can setup rules to automatically deliver incoming messages to specific folders, or play a specific sound

when messages arrive from certain people or if the subject contains certain text.

This opening Create Rule window contains some common rules you may want to setup… but if nothing here matches what you want to do, click the Advanced Options button.

First in step 1, select a condition from the choices given. In this case, we want to setup a rule when email arrives from a specific address.

Then in step 2, click to edit the rule description.

Locate the email address you want to set the rule up for, if it’s not already in your address book, simply enter it at the bottom.

Then click OK.

Click Next.

Choose what you want to do with these messages. In this case, we’re going to move it automatically to a specific folder.

Then click to edit the rule description…

… and select the folder where you want these messages moved.

Click Next.

If there are to be any exceptions to this rule, we can enter them here.

Click Next.

Specify a name for the rule.

Check here if you want to run the rule on messages you’ve already received…

… and make sure the rule is turned on.

When ready, click Finish.

That’s it! The rule has been setup, and will be applied as messages arrive in our inbox.

This is the end of the tutorial. You now know how to set up email rules in Outlook.

How to create folders in Outlook 2016

This video assumes you already have an existing email account, and it’s configured in Outlook.

Now let’s learn how to create folders for organizing our messages.

Click the Folders tab.

Then click New Folder.

Enter the name of the folder.

Choose what type of content the folder will contain.

Highlight the location in which you want the new folder to be located, then click OK.

That’s all there is to it! The new folder has been created and can be seen here.

You can drag messages from your inbox to a folder…

… or even setup email rules so that messages will automatically be sent to specific folders as they arrive.

This is the end of the tutorial. You now know how to create folders in Outlook.

Configuring custom ports in Outlook 2016

This video assumes you already have an existing email account, and it’s configured in Outlook.

Now let’s learn how to configure custom ports in Outlook.

You may need to change the ports your configured email account uses, if for example changes are made on the server requiring the use of different ports.

This video will show you how to change those ports in the event you ever have to.

Click the File tab.

Then click Account Settings, and then Account Settings again.

Select the email account you want to change the ports for, then click Change.

Click the More Settings button…

… then click the Advanced tab.

This is where your email account’s server ports are listed, and where you can make changes to them.

Let’s assume we need to change to unencrypted connections. You can do that by clicking the drop down box for connection type…

… then selecting the None option.

Notice how the port number automatically changed to the proper port number for an unencrypted connection.

When finished, click OK.

Click Next.

Once the test is complete, click Close.

Click Finish.

Then click Close.

That’s all there is to it!

This is the end of the tutorial. You now know how to configure custom ports in Outlook.