SmarterMail Series (16)

How to open email messages in SmarterMail

The My Today Page summary shows there are two unread messages designated in a number of areas

This tutorial assumes that you have already logged into your SmarterMail account

To view and open any emails, we will view our Inbox by clicking the Inbox link

Here we can see the emails currently in our Inbox

If we select an email from those listed with a single click it will change its status from unread to read and change it from bold (unread) to normal text (read)

The currently selected email can be read in the Message preview area as well as perform a number of actions upon it like Reply, Reply All, Forward and Delete

By double-clicking on an email item we can open it in a new window

After opening an individual email we can read and take action upon it with the menu bar at the top of the email

You can change the way your email is viewed by clicking the View dropdown option

We’ll change the message content back to HTML from Text

Click on the Logout button to end the current session

You now know how to open and review email in SmarterMail

How to create Appointments in SmarterMail

This tutorial assumes that you have already logged into your SmarterMail account

To create a new Appointment, select the icon for Calendar in the left navigation toolbar

Let’s move the calendar ahead one day by clicking the forward arrow

Here we see the Daily appointments view. You can change the current view by selecting any of the other calendar view tabs

To create a new appointment for the current day select a time and click on it or click on the New button

Select a Subject and enter it here

Let’s select the Attendees for this appointment/meeting. Click on the Attendees link

Select the attendees by checkmarking each one and then clicking the OK button

Select a Start and End date and time using the date and time selectors

Enter the Location information for this appointment

We’ll select a time for our Reminder next

Checkmark Enable to be sent an Email Notification reminder

Click on the Recurrence Information tab to select a recurring appointment

To add descriptive information for this appointment, click on the Description tab

To select a category, click on the Categories tab

Now click on the Save button to save this appointment

Here we can see our new appointment listed

Click on the All Appointments tab

Select the Daily, Weekly or Monthly tab to view appointments in those formats

You now know how to create Appointments in SmarterMail

How to create RSS Feeds in SmarterMail

This tutorial assumes that you have already logged into your SmarterMail account

To create a new RSS Feed, select the icon for RSS Feeds in the left navigation toolbar

Click the New button to create a new RSS Feed

Select and enter a Name for this feed

Next enter the URL for the new RSS Feed

Now click on the Save button

Here we can see the feed that we just entered, and on the left, we can see the Name we gave this feed along with the number of items contained in it (in parentheses)

Click the feed name on the left to open the listing

Here we can view the 7 listings in this feed

Click on the Root Folder to take us back to the main RSS Feeds listing

You now know how to create a new RSS Feed in SmarterMail

How to create new folders in SmarterMail

This tutorial assumes that you have already logged into your SmarterMail account

Select the Actions menu dropdown and then click on New Folder

Select and enter a Folder name

Click the Save button

Select and right-click the Building Project folder

Select New Folder

By default Building Project will be the selected Parent folder. Enter your new Folder name, this will be a sub-folder of the Building Project folder

Click on the Save button

Our Building Project folder now displays a + sign designating a sub-folder. Click the + sign to expand the view and display our sub-folder

You now know how to create new folders in SmarterMail

How to create an Auto-Responder in SmarterMail

This tutorial assumes that you have already logged into your SmarterMail account

Click the down arrow button to scroll down in the left navigation toolbar if the Settings icon is not visible

Under My Settings click the Auto-Responder option

First enable your auto-responder by checking the Enable auto-responder checkbox

Now click on the Auto-Responder Message tab

Enter a Subject and Message content for your auto-responder email

Now click the Save button to save and enable our auto-responder

You now know how to create an Auto-Responder email in SmarterMail

How to send email messages in SmarterMail

This tutorial assumes that you have already logged into your SmarterMail account

Let’s view our Inbox messages by clicking on the Inbox link

By placing your mouse over the Add toolbar icon, you can select an option. Since we want to create and send a new email message, we will select Message

Enter a recipient for this email by clicking in the To field and entering a Contact or email address

We’ll select an address that is already in our Contacts list

Select the text area and enter your message

Select any Carbon copy or Blind carbon copy email addresses then click the Subject field and enter a Subject there

You can format HTML messages using the format toolbar

Once you’ve completed composing your message, click the Send button

Once the email has been sent, you can review your sent emails by clicking the Sent Items link

Here you can review any messages that have been previously sent

You now know how to send an email message in SmarterMail

How to setup content filtering in SmarterMail

This tutorial assumes that you have already logged into your SmarterMail account

Click the down arrow button to scroll down in the left navigation toolbar if the Settings icon is not visible

Click on the + sign to open the Filtering options

Next select Content Filtering

Click the New button to create a new filter

Click the From specific addresses checkbox

Select the Next button

Enter email addresses that you wish to filter in the From specific addresses text area

Click the Next button

Enter a Name for this content filtering rule

Select an action or actions by checking the appropriate checkboxes

Now click the Save button to save and create this content filtering rule

You now know how to setup Content Filtering rules in SmarterMail

How to setup Trusted Senders in SmarterMail

This tutorial assumes that you have already logged into your SmarterMail account

Click the down arrow button to scroll down in the left navigation toolbar if the Settings icon is not visible

Click on the Trusted Senders option under My Settings

Click the New button to create a new Trusted Sender

Enter the email addresses or domains you wish to designate as trusted senders and then click the Save button

You now know how to setup Trusted Senders in SmarterMail